PURPOSE AND SCOPE:

Manages high volume of transaction activity, handling the negotiations of existing portfolio of office leases. Directly interact with landlords and business unit stakeholders in all leasing transactions. Provides strategic and tactical advice, oversight, support, guidance and expertise to the business owners, support teams and outside contractors/agents. Ensure efficient and appropriate execution of the transaction business in compliance with all pertinent company and regulatory standards and requirements. Implement strategies and initiatives pertaining to leasing real estate activities ensuring alignment and achievement of department and company strategy, goals and objectives. Oversees real estate staff assigned to team.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Executes negotiations to closure on high volume of leases within divisions as assigned.
• Ensures all transaction updates are recorded and reported by their respective Real Estate Service Providers or support teams.
• Perform transaction activity for lease renewals, relocations, expansions and dispositions for operations management team.
• Negotiate leases to obtain rent reduction and improve lease terms such as resetting base year, lease audit rights, landlord default, self-help and right of first refusal.
• Manages workflow and workload to ensure optimal achievement of department goals and objectives.
• Ensures the transaction workload and projects highlight and address all critical dates (such as option dates) and that any issues or discrepancies are addressed appropriately.
• Ensure all transactions are compliant with applicable standard procedures and regulatory requirements.
• Ensures all project timelines and milestones are met as required.
• Provides updates regarding project and transaction status to management as needed.
• Negotiates and resolves Landlord/Tenant matters as needed.
• Performs transaction activity in connection with problem/project resolution as requested.
• Oversees all transactions outsourced to service providers.
• Assigns workload volume to service providers.
• Scrutinizes all transactions and related project activity workload to meet critical deadlines
• Manage contractors and monitor their activities to ensure appropriate execution of functions according to company and regulatory procedures and requirements.
• Interface, support and advise company operations with Regional Vice President’s (RVPs) and General Manager’s (GMs) from project start to completion.
• Receive and review Request for Proposals (RFP’s) Letters of Interest (LOI’s) and draft proposals.
• Build productive working relationships. Interfaces with various levels of management across organizations and with external customers.
• Utilizes current in-depth knowledge and subject matter expertise to provide complex financial analysis, advice, and legal interpretation to internal customers as requested. Provides advice to Operations and divisional management regarding the company’s rights and obligations pertaining to leases.
• Provides informal education and informational presentations to operations and management teams to familiarize them with the functions and services provided by the Renewals department. Answers questions and addresses issues as appropriate.
• Assists in the implementation and the ongoing development and maintenance of the Real Estate Database. Monitors and manages the activity and project workflow reporting,
• Monitors and analyzes other reports such as reports indicating deals executed, any savings realized, and the timeliness of the transaction projects.
• Executes multiple ad hoc projects as assigned and represents the Real Estate Portfolio Management department on cross functional teams as needed.
• Other duties as assigned.