Office Manager

Job Ad Template – G&A

Title section: Office Manager

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 125,000 employees.

Within our Care Enablement segment, we develop and provide life-sustaining medical products, digital health solutions, and therapies that empower clinical teams and improve patient outcomes. Our FME Reignite strategy drives transformation through innovation, efficiency, and sustainable growth.

Our values guide how we work:

• We Care for our patients, each other, and our communities
• We Connect across teams and borders to deliver excellence together
• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation

General & Administrative (G&A) —including Human Resources, Finance, Legal, Compliance, and Procurement—provide the strategic, operational, and governance support that powers our global business. These teams enable effective decision-making, manage risk, optimize resources, and ensure regulatory compliance.

By fostering a culture of accountability and continuous improvement, G&A teams support Fresenius Medical Care to operate with integrity, efficiency, and purpose. Join our passionate team and help shape healthcare worldwide!

As an Office Manager, your role is to ensure the smooth and efficient operation of our office, acting as the central point of coordination for multiple business functions. You will manage administrative processes, oversee compliance and legal documentation, support procurement and financial workflows, and facilitate collaboration across departments such as HR, Finance, Legal, Marketing, and Quality. This position requires strong organizational skills, attention to detail, and the ability to work independently in a dynamic, international environment.

Your Responsibilities:

·  Oversee daily office operations and ensure smooth administrative workflows.

·  Manage documentation, records, and compliance processes in line with company policies and legal requirements.

·  Coordinate procurement activities, including purchase orders and supplier onboarding in ARIBA and ARAVO systems.

·  Support financial administration by processing invoices, tracking expenses, and collaborating with external accounting services.

·  Handle time tracking and absence management in All Hours system to support payroll processes.

·  Prepare and submit public procurement documentation via EOJN system.

·  Act as the main point of contact between the office and internal departments (Compliance, Legal, Finance, HR, Marketing).

·  Organize and coordinate meetings, workshops, and corporate events, including logistics and vendor communication.

·  Maintain office space, fleet management, and mobile device administration.

·  Ensure accuracy and timely updates in systems such as ARIBA, CRS, Policytech, and DAS.

·  Support compliance programs, including documentation for events and regulatory approvals.

·  Communicate with professional bodies for event accreditation and manage related documentation.

Your Profile:

·  Bachelor degree in Business Administration, Law, Economics, or a related field.

·  Experience in office management, administration, or similar roles within a corporate or multinational environment.

·  Strong organizational and time management skills, with the ability to prioritize multiple tasks.

·  Excellent attention to detail and accuracy in handling documentation and systems.

·  Advanced proficiency in English (written and spoken) and strong MS Office skills.

·  Experience with systems such as ARIBA, ARAVO, CRS, Policytech, and familiarity with compliance processes is an advantage.

·  Ability to work independently and take ownership of tasks in a dynamic environment.

·  Strong communication and stakeholder management skills.

·  Proactive, solution-oriented mindset and ability to adapt to changing priorities.

Our Offer for you:

There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have -  all dedicated to your professional journey.

• Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world
• Individual opportunities for self-determined career planning and professional development
• A corporate culture in which there is enough room for innovative thinking - to find the best solution together, not the quickest one
• A large number of committed people with a wide range of skills, talents and experience
• The benefits of a successful global corporation with the collegial culture of a medium-sized company