Administrative Billing Specialist

This position oversees all the administrative and technical actions in order to assure that invoicing process are managed in deadlines required and regarding the internal financial procedures and coordinated with Cash Collection actions and customers

• Manual invoicing of equipment maintenance and leasing contracts, as well as hemodialysis sessions.
• Mailing/Emailing of electronic and non-electronic invoices from NephroCare E-Services
• Control and follow up of the Return Material Reports of the clients, necessary to be able to make credit notes, with Logistics and with Transport Agencies.
• Making own credits and debits in the event of returns and incidents in invoices.
• Filing and registration of the documentation corresponding to the debits and credits (Facet Control), which are made to rectify incidents in invoices.
• IPACE controls management
• Interlocution with clients about claims and requisitions in order to sort out issues related to the invoices.
• Coordinate actions with the billing team to aim invoicing objectives.
• Request to change master data in the customer accounts
• Tracking of blocked orders and unblocking management in SAP in coordination with the Cash Collection Manager
• Monitoring different situations from customer invoices, from the Edicom platform.
• Upload NephroCare electronic invoicing to platforms in each region as needed
• Monitoring the status of electronic invoices, FMC Spain and NephroCare, coordinating corrections actions with the billing team
• Maintain fluid communication with the commercial team (Commercial Excellence, Customer Services and Sales) regarding information related to invoices (NC and Product Business)
• Collaborate close to Cash Collection Manager, in data preparation as requested by external and internal Auditors.
• Proactively collaborate in internal projects and implementation new solutions, national or international, that impact to the billing process and local business
• Initiate and propose any type of improvement that impacts on invoicing and cash collection processes
• Raise to Netcare team any technical incident regarding billing systems, as well as initiate functional and configuration improvements for users (according with budget and Accounting Head guidelines)
• Supports current activities to emphasize and reinforce growth, development, and advancement by ensuring customer-oriented, value-adding solutions   
• Create efficient and effective management, organizational and operational structure.
• Establish and promote strong working relationships to HQ as well as counterparts and Business Partners in EMEA functions
• Stimulates cooperation and exchange of knowledge and experiences between all organizational units

Ideal Profile Requirement

• Graduate in Business or Economics is a plus.
• Specialized modules about finance
• Previous experience 3 years minimum in similar positions.
• Healthcare companies should be a plus
• Excel, high level. SAP Finance is a plus
• Project Management digitalization should be a plus
• Business Intelligence tools is a plus
• 2-3 years experience with accounting and invoicing programmes
• SAP preferable or Finance ERP
• Excel, high level.
• Project Management digitalization should be a plus
• Business Intelligence tools is a plus
• Previous experience with accounting and invoicing programmes
• High level of English is a plus. Fluid on writing, speaking and reading