Time and Attendance Process SME with German

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 125,000 employees.

Our values guide how we work:

• We Care for our patients, each other, and our communities
• We Connect across teams and borders to deliver excellence together
• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation

The Time and Attendance Process SME will assist in the execution of the global strategy for Time and Attendance (T&A) processing from input validation to variable pay calculations based on the guidance from their manager. The role will work closely with their Payroll and HR business colleagues to drive design discussions and support implementation. The role will partner with the local teams to execute the T&A strategy with primary focus being on managing business processes and driving business support training.

Your Responsibilities:

• Execute and support the design of T&A governance and process strategy with the aim to standardize, streamline and automate processes and standards to drive business efficiencies
• Understand, analyze and document current T&A processes and use various methods to evaluate them
• Collaborate with system vendors, local country teams, and shared service operation to design and document global processes and create localized versions meeting country business requirements and operational needs
• Understand the T&A system’s functionality to be able to recommend process enhancements to meet a continually changing environment
• Collaborate with IT to translate system capabilities into T&A process enhancements
• Partner across the organization on deployment, and maintenance of the T&A processes throughout the company’s global footprint
• Own global and local SOPs and job aids and gather, propose and support new requests to drive continuous improvement
• Develop and maintain training materials and drive training sessions on the SOPs
• Communicate updates to the SOPs to stakeholders as needed
• Represent T&A in Shared Services initiatives
• Support Operational teams in validation of impact of policy changes on SOPs
• Other tasks as assigned by the manager

Your Profile:

• Bachelor’s degree or equivalent business experience preferred
• 5+ years’ experience with T&A processes and/or transformation
• Experience with executing system implementations and process design projects
• Possesses strong analytical skills to critically evaluate information
• Must be a team player but also able to work independently
• Ability to build and maintain strong relationships across functions to drive teams towards success-based results
• Must be focused, goal driven, accountable, and exhibit significant attention to detail
• T&A knowledge in multiple countries
• Project management or transformation experience
• Microsoft tools
• Multiple T&A vendor systems (UKG Pro and ADP Workforce Suite preferred)
• HCM systems, preferably Workday
• Preferably ticketing systems, such as ServiceNow
• Fluent English
• Advanced German
• Flexibility in working hours to cover global time zones
• Willingness to travel for on-site workshops

Our offer: 

• Flexible working hours (start between 6:30 a.m. - 10 a.m.) 
• We prefer a hybrid working model, with two days per week spent in the office. However, we also welcome applications from candidates based outside Wrocław, for whom we can offer a more flexible arrangement, such as attending the office once per month.
• Private medical care in LuxMed, 
• PZU life Insurance (voluntary insurance) 
• Unlimited international travel Insurance (with a global range) 
• Benefits System platform (120 points / month for multisport card, cinema tickets, online shopping etc.) 
• Language courses reimbursement (up to 70% of course reimbursement) 
• Studies reimbursement (up to 50% of study reimbursement) 
• Work abroad possibility (up to 30 days / year) 
• Recommendation programme (2000 PLN or 2500 PLN for successful recommendation) 
• Holiday allowance (up to 1000 PLN / year) 
• Childcare refund (up to 1200 PLN / year) 
• Glasses and contact lenses reimbursement (500 PLN per year) 
• Occasional gifts (e.g. 1st year anniversary gift) 
• Office team building activities and events 
• Employee Assistance Programme