SAP Template Rollout Program Assistant (m/f/d) - limited to 2 years

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 125,000 employees. 

Our values guide how we work: 

• We Care for our patients, each other, and our communities 
• We Connect across teams and borders to deliver excellence together 
• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation 
   

Your Responsibilities:

As SAP Template Rollout Program Assistant, you support the program management team in the organizational, administrative and operational delivery of an international SAP template and rollout program. You coordinate across workstreams, PMO, rollout teams and internal and external stakeholders, helping to ensure structured and reliable program execution.​

• Project and Meeting Coordination
• Coordinate meetings, workshops and project schedules
• Prepare meeting rooms, presentations, catering and technical equipment
• Manage calendars, business travel and visa applications where required
• Support the preparation and follow-up of project and governance meetings
• Administrative Support
• Manage team administration and the central digital filing structure
• Coordinate onboarding, role changes and offboarding for internal and external team members
• Support purchase orders, supplier setup, invoice checks and time recording
• Coordinate suppliers, service providers and required project or system access
• SAP Rollout and Program Coordination
• Maintain rollout, country, site, resource and milestone overviews
• Consolidate and follow up on status updates, deliverables, dependencies and readiness activities
• Coordinate recurring inputs from workstream, country and site leads
• Provide organizational support for fit-to-template workshops, testing, training, cutover and hypercare
• Governance, Reporting and Communication
• Prepare governance meetings, agendas, materials and management presentations
• Maintain action, risk, issue, dependency and decision logs, including owners and due dates
• Consolidate program status information and follow up on overdue inputs and actions
• Maintain program documentation, templates, stakeholder lists and communication channels
   

Your Profile:

• At least five years of experience in an administrative or assistant role, ideally in an international project environment
• Experience supporting project management teams or PMO structures; exposure to ERP or transformation programs is an advantage
• Basic understanding of SAP project phases and rollout terminology
• Strong organizational skills, ownership and a structured, proactive working style
• High attention to detail and reliability in tracking responsibilities and deadlines
• Confident use of PowerPoint, Excel, Teams and SharePoint; experience with PMO tools is an advantage
• SAP knowledge, particularly ARIBA experience, is desirable
• Professional communication skills in English and German and confidence working across cultures and time zones
• Office presence: At least three - four days per week in Bad Homburg

We offer:

There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have -  all dedicated to your professional journey. 

• A varied role at the interface of SAP program management, rollout teams, PMO and administration
• An international and dynamic working environment with direct stakeholder interaction
• The opportunity to contribute ideas and improve program processes
• The opportunity to make a significant contribution to the further development and transparency of our financial reporting.
• Attractive remuneration and further training opportunities.