HR Administrator

KEY RESPONSIBILITIES ​

• Review and calculate incremental pay points for nurses — Work closely with the payroll team to assess eligibility and accurately calculate incremental pay progression for nursing staff in line with applicable awards and organisational policy.
• Immigration Coordination — Managing the end‑to‑end visa process, acting as the first point of contact for immigration matters, preparing contracts for visa applications, and monitoring visa expiry timelines. For remote clinics in NT and WA majority of the staffing is fulfilled via visa sponsorships.
• Policy Tech Administration — Responsible for ensuring all ANZ policies are accurately uploaded and maintained within the PolicyTech platform, running training completion reports to monitor compliance requirements, and informing managers of any non-completion of mandatory policies so appropriate follow up action can be taken. This supports ongoing policy governance and compliance across the organisation.
• HR Administration & Onboarding — Handling end-to-end administrative
  support for the HR team, including drafting employment contracts and
  letters, completing Workday setup, and managing onboarding
  requirements.
• HR Query Management and ANZ HR Inbox Administration — Responsible
  for responding promptly to HR related queries from employees and
  stakeholders via JIRA and the shared ANZ HR Inbox, including managing
  incoming requests, maintaining inbox organisation, and sending staff
  communications through the ANZ HR Inbox.
• Employee Recognition — Administering service anniversary gift cards and
  managing the online distribution platform. Calculate the CD Staff Service
  Awards and determine whether they are eligible for a Service Award as per
  the hours they work for FME.
• Data Management — Maintaining accurate employee data in Workday and
  liaising with Dovetail when required.
• Employee Experience & Engagement — Assisting HRCP’s with employee
  engagement activities, learning initiatives, wellbeing programs, payroll
  project and culture‑building efforts as and when required.
• Operational HR Support — Supporting HRCPs across all areas of people and
  culture, including Learning & Development, wellbeing, and culture
  initiatives.
• Procurement & Invoicing — Managing all HR‑related procurement and
  invoicing processes via ARIBA, ARAVO, and other relevant platforms
• General HR Support — Performing additional HR tasks as required

COMPETENCIES (ATTITUDE, SKILLS, TYPICAL QUALIFICATIONS & EXPERIENCE)

• Degree or Diploma in Human Resources, related qualification
• minimum 2-3 years’ experience in HR administrative.
• HRIS experience would be a must, Workday experience is desired.
• Exposure to the public and/or private HealthCare in Australia.
• Experience in Medical industry will be a significant advantage
• Experience in Employment related legislation, including Award and Agreement interpretation and compliance
• Must be highly motivated, results oriented, commercially adept, articulate, problem solver and onfident.
• High level of interpersonal skills including communication negotiation and conflict resolution.
• Patient, attention to detail, responsible, reliable and diligent.
• Good command of English and a local language preferred.
• Computer literate with knowledge of MS-Office for words , PowerPoint and excel.